Five things to keep in mind when sending a correction or apology email:
Listen to your readers. The RSVP name and email address you associate with your email marketing strategy isn’t just there to let your readers know who they’re hearing from — it’s also there so they can get in touch with you. If your loyal readers spot a mistake in your email, an email reply is the handiest way for them to let you know about it, so use an active email address and keep a close eye on your inbox.
Be prompt. You’ll probably see one of the highest spikes in activity in the two hours immediately after you send your campaign. The sooner you send a correction message, the more likely these early respondents are to connect with your correction rather than your error.
Be specific and courteous. You don’t always have to craft a completely new message to address a mistake — sometimes it’s better to correct your original content and send it out again. If you send a revised version of your original message, be clear about the correction you’re making, starting with the subject line. If your audience clearly sees “correction” there, they’ll probably skip the first message and go directly to the follow-up. In the introduction to your email, it’s a good idea to specifically address the error, just in case some folks were puzzled by your earlier message.
Be accommodating. If your error affected the audience’s experience — say, for example, a broken link to a limited-time offer — you may want to take an extra step, like extending the deadline on the offer to accommodate your readers.
Remember, email is one of the more personal communication channels available to you, and if someone has invited you to share information with them regularly, they’re likely to be forgiving of the occasional mistake. A prompt correction and apology will go a long way toward showing your customers the human side of your business.
Would you like help with your email marketing your strategy? Or could you use assistance with sending emails and maybe writing those emails too? Contact Debbie and see how she can help you get better results from your email marketing.