and other ways to use the search and segment feature
1. Find the people most likely to respond.
Let’s say you sent your big campaign two weeks ago, and you’d like to drum up a bit more action but you’ve also sent most of your budgeted emails this month. Instead of sending to your entire list again, why not send a smaller follow-up to those people most likely to read, click and respond?
Who gets included in your Most-Likely list? That’s up to you. It might include everyone who’s opened one of your campaigns in the past three months. Or it might include only those folks who’ve clicked one of your links in the past month. By tinkering with the response criteria and range, you can whittle your most-likely list down to your ideal size – big enough to generate results but small enough to fit your budget.
2. See how different groups are responding.
Let’s say your last mailing generated a 10% click-through rate. But you sent the campaign to two different groups, and you’d like to know how that click-through rate varied by group. You can create a search that tells you just that.
Start by creating a search based on groups, and choose Group A. Then narrow your search to find the members of Group A who clicked during a certain range of dates (the five days following your send-off, for example). Save your search and then create a similar one for Group B. You’ve now got a quick snapshot of clicks by group, and a general sense of how your campaign fared among the different audience members who received it.
3. Find your least active recipients.
Dealing with bounces is fairly straightforward: a server rejects your email to a particular person, and we can report that rejection and give you some clues as to what may have happened. But what about people who don’t show up as bounces but simply don’t respond? With search and segment it’s easy to find these so-called non-responders.
Start by creating a search based on response history, then have WebbMail find everyone who’s received your campaigns over a period of time but never responded by, say, opening. Just remember that opens are not a rock-solid tracking number because some folks might receive the plaintext versions of your emails (and not click any links). So it’s highly possible that some people who show up in your non-responder list will have received your emails; they just haven’t ever seen your images or clicked any of your links.
What now? You might send a special campaign to your non-responders asking them to confirm their opt-in to stay on your email list. (Tips on this are in 3 Ways to Use Opt-in Confirmation for Existing Audience Members.) Or you might choose to follow up with your non-responders another way – as part of your regular phone calls with them or with a simple note the next time you send them something in the mail. Remember that the question of whether a customer or member is receiving your emails is a good conversation starter and an excuse to call, write, or check in to see how they’re doing.
4. Find your members in limbo.
When people join your list, they’re typically assigned to a specific group or groups, either because you’ve added or imported them directly into those groups, or because they’ve signed up using your WebbMail signup screen, which automatically adds them to the groups you’ve specified.*
If you suspect there may be people in your audience who don’t belong to any groups and are simply floating in cyberspace, there’s an easy way to find them. Create a search based on groups, and choose the option to find the members in limbo (not in any groups). If you have any limbo members, this will find them, and you can now decide where to put them.
*Not sure if your signup screen is automatically adding people to the right group(s)? Edit your signup screen, and to the right of the member fields is the spot where you’ll designate the group(s) to which WebbMail will add people when they sign up.
Using another email marketing service that isn’t easy to use or doesn’t have great support? Consider trying WebbMail Email Marketing!